Liberate Your Team with Clearer Processes

I am pleased to share that this post on strategy + business, Liberate Your Team with Clear Processes, has just received a 2018 Azbee Bronze Award of Excellence from the American Society of Business Publication Editors (one of many awards for the magazine).

My goal was to offer a way out of a recurring challenge for many teams: Our aversion to “process” in the sense of checklists and forms, and our desperate need for workflows that work.

I am sure you are familiar with the challenge. Ask any member of your team if they want to institute better processes and be prepared for them to roll their eyes. “‘Better processes’ means ‘more bureaucracy,’” someone will mutter. But ask that same team how much they enjoy doing projects the hard way — duplicating efforts, scrambling to meet deadlines when someone drops the ball, or bearing the brunt of customer fury — and you can expect the floodgates to open.

As a leader, what can you do? How do you walk the tightrope between poorly implemented processes with annoying rules and checklists, and the danger of “winging it” when quality, productivity or safety are at stake?

One solution is to re-frame how you think about “process.” At their heart, effective processes are not about adding red tape — they are about enabling “flow.” Wherever there is an activity that happens repeatedly in your business, there is a potential flow. As a leader, you have the choice to leave this flow to chance, to control it, or to channel it.

In this post on strategy + business, Liberate Your Team with Clear Processes, I explore three ways you can improve processes to generate that sense of “flow” and enable your team to feel more productive.

See what you think!

All the best,

Elizabeth Doty

Learning from the Persuasive Genius of Great Leaders

In my 20 years as an executive coach and advisor, I’ve found that “framing” is one of the common threads behind great leaders’ persuasive genius – both in formal presentations and one-on-one conversations.  Great leaders do not rely on facts alone to communicate. Instead, they offer new frames for what facts mean, in a way that creates “lightbulb moments” for others.

Simply put, a frame is a lens for interpreting events, a way of making sense of complex, messy experiences, so we can communicate and take action. According to The Power of Framing, by Gail Fairhurst, framing means “defining the situation here and now in ways that connect with others.” Frames provide a shorthand way to orient ourselves and tap into prior knowledge, without having to review every detail of a situation or plan. When a leader says, “we are all in the same boat,” she is helping people recall their interdependencies. Looking for a “win-win” in a negotiation activates more productive, collaborative behavior. And reminding a team “not to get too academic” can prompt them to move to a decision when needed.

Yet as powerful as frames are, they can also create a box around our thinking – narrowing our options, limiting our perspective, and ignoring critical aspects of the situation. Great leaders look for empowering, inclusive frames, that help people recognize and incorporate more of the current situation into their thinking.

In this post on strategy + business, Learning from the Persuasive Genius of Great Leaders,  I outline how great leaders I have observed use frames consciously and deliberately to empower and focus their teams.

See what you think!

All the best,

Elizabeth Doty

 

How to Accelerate Learning on Your Team

Some years ago, I met an ERP implementation team that was able to deliver tangible business results in just six months, where eight other teams at the same company had stalled. The successful team’s secret? Early on, its members had given up on planning, and instead focused their time on putting live customer orders through a prototype of the software. Week after week, they met with the pilot customer team, listened to their feedback, and iterated on the design.

Many leaders I’ve interacted with have wanted to accelerate learning within their teams, however, money, times and more-so, a narrow-minded approach to learning, have always proven to be their major constraints. An effective measure such as implementing meaningful challenges with a well-designed feedback system can easily help teams learn naturally on a daily basis.

In this post on strategy + business How to Accelerate Learning on Your Team, I explore a few concepts that can help accelerate learning within a team.

See what you think!

 

All the best,

Elizabeth Doty

Five Ways to Reverse the Downward Spiral of Distrust

A few years back, a VP at a high-tech firm I was working with pulled me aside. “Our division is mired in distrust,” she said. “Teams are not talking to each other. Meetings are more about posturing than work. And no one is taking any real risks. But when I bring it up, I get shot down. Does the CEO not see it? Or has he given up on us?”

This story echoes many others I’ve heard from professionals in a variety of industries. Unfortunately, once a company or team is infected with distrust, it tends to fall into a downward spiral that drags everyone down to the lowest common denominator.

In this post on strategy + business, Five Ways to Reverse the Downward Spiral of Distrust, I outline the warning signs for each stage in the downward spiral, then offer five practical strategies for rebuilding trust — even when no one wants to talk about it.

See what you think!

 

All the best,

Elizabeth Doty

 

Four Secrets for Turning Insight into Execution

We’ve all experienced that “eureka” moment during a presentation or deep discussion with colleagues – where nifty slideshow visuals or a sketch on the back of a napkin help us see how to take our business to the next level. However, we’ve also experienced how easily these insights can fade once the presentation or meeting is over. Why is that? And what can we do about it?

In “The Neuroscience of Leadership,” published by strategy + business, David Rock and Jeffrey Schwartz explain that an engaging experience (like a presentation or off-site meeting) is a great way to generate new insights and new connections in the brain. But to turn these new connections into repeatable action, they need to be reactivated again and again, until neural pathways become embedded in everyday thinking and decision making.

In this post on strategy + business, Four Secrets for Turning Insight Into Execution, I’ve shared four essential practices to help your team turn “eureka” moments into repeatable action, including real-time documentation, personal commitment management, asking strategic questions, and tracking other people’s deadlines (without micro-managing).

See what you think!

 

All the best,

Elizabeth Doty

 

Starting a Transformation? Don’t Change Everything!

Some time ago, I was consulting a senior director of a government agency who was two years into transforming his organization to be more customer- and results-focused. He had restructured his 200-person team, launched a few key initiatives, coached his staff on changing mind-sets, and made some difficult personnel decisions. Then, just as these investments were beginning to show results, a new governor was elected. His mission? To transform my client’s organization to be more customer- and results-focused! What could the senior director say? “We’re already doing that” would have come across as resistant or worse. He simply sat quietly as his new boss laid out his plans for shaking things up.

As organizations of all types — in both the public and private sectors — strive to be more agile, they reorganize more often. Executives are asked to take on new teams, merge related teams, or pivot to a new set of priorities. Such challenges can be exciting: As a leader, your mind may be buzzing with ideas, questions, and possible solutions. The pressure is on, and you are eager to put “points on the board.”

Yet, for your team, a reorganization may involve a reset as much as a new direction. How do you get them mobilized and into action as quickly as possible?

In this new business post at strategy + business, Starting a Transformation? Don’t Change Everything, I suggest three conversations to have early in the process with your new or reconfigured team to help you build on the momentum underway. Letting go of the “all at once” approach may help you and your team get results more quickly.

See what you think!

 

All the best,

Elizabeth Doty

 

 

 

 

Why Acting as One Company Isn’t Easy

A sales manager recently told me about an embarrassing scene that unfolded before an important client meeting. “Two teams from our firm were waiting in the lobby when the client walked in, and the groups didn’t recognize each other,” she said. “What a contradiction of our promise to provide integrated solutions! We looked like the Keystone Kops.”

At many companies, senior executives launch initiatives to encourage disparate business units or newly merged firms to act as one. They envision their employees united around a common brand, coordinating across functions, and going the extra mile for one another’s customers. But their calls for collaboration often fall flat. When it comes to getting a company to act as a unified whole, even the best intentions are often undermined by three fundamental challenges: lack of visibility, too much complexity, and difficulty establishing trust. What can leaders do?

In this post on strategy + business, Why Acting as One Company Isn’t Easy, I offer a few strategies for addressing the challenges of visibility, complexity and trust.

See what you think!

 

All the best,

Elizabeth Doty

 

 

Want Better Communication? Focus on the Listening Part.

“I used to be the answer man. Now I’ve learned to listen. It is amazing what you learn when you open your mind,” said Gary, chief financial officer of a U.S. firm.

As Gary explains, listening is a very powerful leadership strategy. When leaders are genuinely interested in what others are seeing, thinking, and feeling — not as a way to get buy-in, but because others have information and insights they need — they make better decisions. They break the cycle of endless repetition and predictable responses that slows real communication to a snail’s pace. And they are more likely to get the buy-in they seek, because true dialogue helps everyone see the merits of a plan. Indeed, every major breakthrough I have witnessed — where teams, colleagues, or customers and suppliers get on the same page — has happened when people took the time for more open, balanced, and reciprocal conversation.

So, what gets in the way?

In a new business post at strategy + business, Why Leaders Who Listen Achieve Breakthroughs, I take a deeper look at the outdated mental models that can inadvertently lead us to focus too much on our message, rather than true two-way conversation. For those who want to amp up their listening and initiate more effective conversations, I offer six practical strategies.

See what you think! I look forward to hearing your thoughts or reflections.

All the best,

Elizabeth Doty

Dysfunctional Momentum can Undermine Your Company’s Values

I was recently struck that Volkswagen’s goal has been to be the #1 car company in the world. This was also Toyota’s goal in the period before its recalls in 2010. Countrywide had a similar goal during the mortgage boom.It seems that each of these companies came up against a simple truth of human behavior: dysfunctional momentum eats values for breakfast.

First defined by safety researchers Michelle A. Barton and Kathleen M. Sutcliffe, dysfunctional momentum occurs when people persist in working toward a goal despite evidence that their course of action will fail.This is more than greed or incentives. Many factors, including time pressure, groupthink, mental shortcuts, “normalization of deviance,” and “goals gone wild,” can take over people’s better judgment.

For leaders who are serious about embedding company values in action, this opens the door to some troubling risks.

  • Do your employees understand where to draw the line?
  • Would they tell you if they felt they were being pushed to compromise?

In this post on strategy + business, Dysfunctional Momentum can Undermine Company Values, I explore why a “values-in-action” culture matters more than ever in turbulent times, and offer several solutions leaders can borrow from the field of “high-reliability organizing.”

How well does your organization recognize and address dysfunctional momentum? What are the benefits when you do? The costs when you don’t?

I look forward to hearing your thoughts.

Why Leaders Need to Ask, “Is that a Promise?”

Mobilize teamwork and execution by asking for commitment

Mobilize teamwork and execution by asking for commitment.

In today’s complex organizations, where managers must rely on others to take initiative and be accountable, one honest commitment is more valuable than all the lip service in the world. Yet many leaders are surprisingly sloppy when it comes to asking for commitments from others. They either accept ambiguity that leaves their teams with unclear agreements and conflicting priorities, or they do the work to lay out a vision and a plan and then fail to ask others to commit to making it happen.

I examine the costs of this ambiguity in my most recent post in strategy + business, “Why Leaders Need to Ask, ‘Is that a Promise?’” and offer ideas for negotiating clear, strong commitments.

Here’s a brief synopsis:
Open conversations about commitments are an essential part of a culture of responsibility, ownership, and accountability. In his 2012 Babson College case study, professor Jay Rao studied the secrets behind W.L. Gore’s 50-plus years of profitability, its reputation for being among Fortune’s best companies to work for, and its repeated awards for being one of the world’s innovative companies. He found that W.L. Gore focuses on voluntary “self-commitments” rather than assigned tasks. “Only the associate could make a commitment to do something—a task, a project, or a new role,” Rao wrote. He found the result was greater accountability. “…once someone said, ‘I will do this,’ it was considered a near-sacred oath.”

Rao’s research underscores this: Commitment is always a personal choice. When you make a request for someone’s commitment, you acknowledge their freedom to choose. You also offer them an opportunity to take real responsibility.

Consider this scenario: A leader who has been struggling to mobilize his team around a new sales strategy finally asks his team to spend 50 percent of their time on long-term sales. “Are you ready to take that step?” he asks. His directness brings the conference room to life. “We would need more coaching,” say several account representatives. “That’s fine,” responds the leader. “Let’s schedule a few sessions later this month. Once you have that coaching, will you put the new strategy into practice?” Around the table, his team replies yes. As this leader has learned, until there is a clear proposition people can say yes to, all discussion of visions, plans, and priorities is hypothetical.

There is one giant caveat when using this approach. If you want real ownership, you need to create space for people to say no to commitments they cannot keep, and to propose their own solutions. For example, a top performer might tell the leader, “I don’t know if I can do 50 percent. I might lose some sales in the current quarter. But I can commit to 30 percent now, and will check in again in a month to see if I can raise it.” While 30 percent falls short of the request the leader made, the top performer’s honest consideration and commitment creates an environment where people can prioritize and follow through.

Leaders who make and request commitments clearly, listen to what others need, and follow through are much more effective in mobilizing commitment in others and adapting to change as it unfolds. By mastering these practices, leaders can minimize bureaucracy and complexity while maximizing the teamwork that gets things done.

What are your thoughts? Are you and your team clear about your commitments? How much more agile and effective could you be by asking the question, “Is that a promise?”

Please feel free to share your comments here, or at strategy+business, where you can view the complete article.

All the best,

Elizabeth Doty

This post is adapted with permission from an article published by Elizabeth Doty in strategy+business entitled “Why Leaders Need to Ask, ‘Is That a Promise?’”